Choosing the Perfect MFA Solution for Your Organization

Choosing the Perfect MFA Solution for Your Organization

Organizational Security Makes A Mess Without MFA

The number of cyber-attacks is incessantly growing, the only logical approach for organizations is to make the data and critical systems priority security risks. Besides other security measures, one of the most efficient ways to ensure your company’s safety level is the mass implementation of MFA (Multi-factor Authentication).

The MFA increases the security level, but the one-time password or the combination of the username and the password as the identification becomes irrelevant. This, therefore, is a key to implementing a successful cybersecurity strategy. With the deployment of 2-factor authentication inside the system, users need another proof, like one-time code texted through their mobiles or biometric mark. Therefore, this makes successful cyber-attacks more unlikely including password breaches, phishing attempts and many other user identity thefts.

Another significant factor that makes MFA suitable for any type of organization is that not only has it been a best practice widely recommended by different security groups but it also has become either a requirement or a prerequisite in most cases. Some security breach can definitely happen if the company fails to provide multi-factor authentication, which can lead to costly data leaks, corporate brand damage, and a penalty through the courts and financial charges. Choose the right MFA tool and secure your organization’s information and this will give your brand a good reputation and compliance with the security requirements will be easier.

Different MFA Solutions

Visualize multiple devices of MFA applications that have different counts of attributes that each of them embodies. Gaining an in-depth knowledge of a wide range of tools used for MFA along with the context of how they are used in your organization as well as your sector is the key to making imprecise and precise decision making.

The MFA systems that are used most frequently contain the following functionalities:

  • SMS/Text Message-Based Authentication: Such a method will be contrary to the existing techniques which deal with sending one-time code to the phone number registered with the platform and the user has to provide the same code for verifying their identity.
  • Mobile App-Based Authentication: Users can have a separate mobile application such as Google Authenticator or Microsoft Authenticator that will be used to create codes to allow them to log in when each of them tries to do so.
  • Hardware Token-Based Authentication: Physical tokens are USB keys and smart cards that are used for authentication by the user through their unique code or biometric features.
  • Biometric Authentication: This method aims to identify the individual characteristics of a person, be it a fingerprint, facial recognition or the eye’s iris. The technique makes it possible to validate a person opening a door or gaining access to a particular area.
  • Push Notification-Based Authentication: The most widely used technology is the handheld smartphone that will notify residents with a push notification that they must confirm their identity by giving the appropriate consent.
  • Email-Based Authentication: The user will receive a single code to the email address that he is registered with, which he will need to enter to complete the authentication process.

These are the MFA options that are unique and each of them has a different set of pros and cons you are required to profoundly assess when selecting the most suitable to your company.

Factors To Consider When Selecting An MFA Solution

When selecting an MFA solution for your organization, there are several key factors you should take into account to ensure that you choose the most suitable option:

  • Security Effectiveness: Kick-start the evaluation process by analyzing how the MFA solution enhances security and protects your business from the newest cyber threats.
  • User Experience: Remember to think about the convenience and integrate into your present systems to take care of a consistent user experience for your employees.
  • Scalability: Examine how the MFA solution can meet your organizational growth and adaptation needs, concerning the security requirements in the future.
  • Cost: Analyze the entire cost of ownership comprising of initial implementations, current maintenance and any possible licensing or subscription charges.
  • Compliance: It is necessary to ensure that the MFA solution follows in any industry regulations or standards, i.e., HIPAA, PCI-DSS, and GDPR.
  • Integration Capabilities: Assess if MFA can unite with the present IAM system that you use in addition to other vital business applications.
  • Deployment and Support: Think about the technical skills required for deployment and ongoing support, in addition to training resources and their availability, while taking into account the level of technical expertise.

After all these considerations have been done, then you will be in a position to make informed decisions which will be aimed at ensuring that proper data security and availability of critical systems can be achieved while giving your employees an uninterrupted user experience.

The MFA Types, Pros And Cons 

To help you navigate the various MFA solutions available, let’s explore the pros and cons of the most common options:

It may be overwhelming to choose from numerous MFA solutions available, so to help you make the choice, this article will discuss the pros and cons of the most common options.

SMS/Text Message-Based Authentication


  • The factors of success consist of conformance to devices, maintaining uniformity of experience, and user acceptance among others.
  • This environmental measure provides its challenges or barriers to be overcome; however, it is a main influencing factor of its implementation.
  • Not only they are employed by mobile phone owners, but also they play an important role in many others.


  • SMS attacks are evolving quickly, becoming even more dangerous than SIM-swapping incidents.
  • Coverage and availability of cellular networking are the most significant components.
  • In contrast to those other more secure authentication methods, such as mobile app authentication, the SMS method also has a security challenge.

Mobile App-Based Authentication


  • Disclosed much higher levels of security when compared to SMS/text-based verification.
  • Develop a system of push notifications between the customers and the store to increase their communication.
  • The entire purpose of physical tokens is gone because of virtual software tokens.


  • Bids for users to bet the same app they need to download that remains afterward.
  • The main problem of the mobile devices that can be lost or stolen which causes the compromising of the MFA solutions is the fact.
  • Mobile malware, unfortunately, can easily bypass security measures and even use it for its own interests.

Hardware Token-Based Authentication


  • Of the highest level of security: physical hardware tokens are used.
  • The result of it will be the decrease of probability of having SM attacks based on SM names, or mobile phone numbers being hacked.
  • Serves users authentication procedure in a secure and unified way.


  • Taken hardware tokens among them that will have to save tokens in electronic wallets.
  • The risk of tokens being placed incorrectly or destroyed and this is most likely to cause interruptions in the verification process.
  • In the short run, lower initial capital expenditure and operational costs instead of those of other solutions that provide comprehensive MFA.

Biometric Authentication


  • Develop a customer-centric experience where users of the platform would have no difficulties.
  • This is the highest level of security though the single authentication is based on a physical trait.
  • Say goodbye to passwords that you can’t remember and do not physically need anymore.


  • The realization of privacy concerns is one of the factors that can limit user acceptance.
  • Requirements of having specific hardware and software to obtain and handle which is biometric information.
  • This risk of generating accidental false positives or negatives that can lead to wrong identification of an innocent person exists.

Push Notification-Based Authentication


  • It gives the user both an opportunity to be convenient and consistent in authentication.
  • On top of the security, real-time login validation is a common feature.
  • Eliminates the requirement for users to have a memory for time-dependent codes or write them down.


  • Prompts the recognition that users must be on a device that is compatible with their mobile app version and that the app must be installed.
  • A side effect of frequent push notification usage is that users become annoyed or may encounter acceptance issues by the users.
  • The connection to the internet is strong and the possibility for mobile devices is one of the characteristics.

Email-Based Authentication


  • It is most important that the brand incorporates a media platform that most of the consumer base has been using already.
  • Due to its low cost and easy to apply, this option helps in tackling the energy shortage.
  • It can be an alternative security system for those without phone numbers.


  • They are less strict and leakier than other MFA options, and email accounts might be vulnerable to being hacked.
  • As delays in email delivery, which are highly possible, can disrupt the one-time password delivery, this can jeopardize the authentication process.
  • Examined domain of phishing attacks that mostly concentrate on the email credential confirmation system.

An in-depth examination of both the strong and weak sides of this MFA system may be used to help select a solution that allows your organization to implement security, meet user requirements and operate with your budget.

Best Practices For The Implementation Of MFA Solutions 

To ensure a successful deployment and maximize the benefits of your chosen MFA solution, consider the following best practices:

Conduct a Thorough Needs Assessment: Take your time and seriously evaluate the security needs of your organization, the identity of all users, and also any existing infrastructures in place to determine which MFA solution will more appropriately meet those demands.

Develop a Comprehensive Implementation Plan: In case you do have a roadmap, the plan must contain the schedule of deployment, train participants, and also a communication procedure to successfully the transition process.

Prioritize User Experience: The MFA solution should be simple to function, and its application and operation flow need to be interconnected with all the organization’s systems, apps, and workflows to reduce these disruptions and make user acceptance uncomplicated.

Implement Strong Password Policies: Boost your knowledge of password usage rules, such as password length and frequency of character rotation, to make password management more secure.

Provide Comprehensive User Training: Introduce your employees to the main aspects of MFA and how to apply one chosen strategy. It gives an absolute surety that strategic-level management will be practiced thoroughly.

Monitor and Continuously Optimize: Add to the routine process evaluation of the effectiveness of MFA in addressing current security challenges. To prevent the supervisory situations from slipping under the radar, see to it that you conduct them from time to time and that you make the necessary adjustments. Furthermore, learn to pursue other means of performing the tasks the organization gives you as your organization’s needs change.

Ensure Compliance and Regulatory Alignment: The standardization of the MFA tool becomes essential as it is vital to ensure that it conforms with applicable regulations and legislations such as HIPAA or GDPR.

Establish Incident Response and Recovery Procedures: Establish an effective plan of action and recovery in case of exterior attacks as in the case of hardware keys theft or user account hacking which in this case we are solving with MFA.

By putting the guidelines into practice, the organization will have peace of mind knowing that its MFA deployment is well-designed, properly utilized to get a return on its investment, and continuously improved for the maximum user experience and security.


In today’s ecosystem that is always dynamic and has demanding sophisticated attacks, getting a reliable in multi-factor authentication (MFA) will be the only safeguarding strategy to protect the organizational systems and resources. Let’s see how it can help the company you are interested in and what makes it a preferable alternative for a managed security framework. These questions will let you know the correct MFA (Multi-Factor Authentication) option that you can employ to add a layer of security to your business as well.

Firstly, select the right MFA option for your business because the solution will improve the standard of your enterprise’s security besides increasing the users’ productivity, easing out compliance and shielding the image of the business. Take the time to go through all the MFA techniques that your system will use during the deployment process effectively, get your requirements clarified and follow the suggested process in the system to ensure a smooth and effective implementation.

Written by Avatier Office