SSO (Single Sign-On) is an authentication service that lets you log in with the same set of credentials to multiple applications and websites.
Once you log in to SSO system it securely stores your credentials and you are automatically signed in to any other application that is integrated with your company, workflow and users. This multiplies the number of passwords a hacker should guess to find out a valid combination. It also removes the necessity to memorize and input several sets of login credentials, saving time and preventing the password associated security problems.
What Makes SSO Important to An Enterprise?
It is the improvement of user experience and security, the users will not have to copy-paste from another source their login data and enter numerous login credentials.
A successful SSO implementation also boosts organizational security. With the conventional login mechanisms, users commonly employ the same passwords for various accounts that lead to disaster for a whole enterprise if one account is taken over. SSO diminishes the above threat by enforcing more stringent password policies and authenticating their users.
In addition, SSO gives organizations the ability to control user access and privileges better. When an employee departs the company, their access rights can be disabled with one click which helps to keep the sensitive data safe and the IT department or admin in control without going into each app user system and manually removing users. On the whole, SSO simplifies login procedure, increases security and makes user operation within an organization manageable.
Benefits of Implementing SSO
Implementation an SSO solution in your organization implies several advantages including productivity improvement, security enhancement and better user experience.
A big plus is the efficiency gain. SSO allows a user to access multiple applications using a single set of credentials in the process removing the need to keep in mind and enter many usernames and passwords. This not only saves time but also prevents the occurrence of forgotten passwords that may result in account lockout.
Another good point is greater security. SSO enables organizations to implement hard password rules, e.g. using complex passwords and multi-factor authentication. This ensures that users’ accounts are safeguarded from unauthorized access thus reducing the chances of password security violations.
SSO relieves user management as well. When an employee joins or leaves the company, he/she can be easily provisioned or deprovisioned with a single click. The centralization of user access control increases security and streamlines administrative tasks.
SSO enhances the quality of user experience through smooth login flow. The users can acquire various apps without being bothered with the login details. Consequently, productivity and user satisfaction also increase.
How Does SSO work?
To comprehend how Single Sign-On (SSO) works one needs to examine the underlying process.
When a user attempts to reach an application which is integrated with an SSO system, the SSO service acts as a trusted third party for authentication. A user enters their login details to the SSO system which then verifies the identity and allows access to the application.
When authenticated, the SSO system generates a token which is an identifier of the user’s session. This token goes safely to the application which has it validated. If the token is valid, user is allowed without further authentication. This token-based authentication requires users to login only once, thus getting rid of the need to provide their credentials again and again while accessing multiple applications.
SSO can be implemented through different protocols which include SAML (Security Assertion Markup Language), OAuth (Open Authorization), and OpenID Connect. These protocols define the communication and the authentication protocols between the SSO system and the applications.
In essence, SSO streamlines the authentication procedure meaning that users can access multiple applications with a single set of authentication data. The SSO system works as the trusted third party which ensures the user’s identity is verified and a token created for authentication via different applications.
SSO For Your Organization
Implementing the SSO in your organization is a time-consuming process which requires careful planning and execution. Here are the steps involved in setting up an SSO solution.
- Assess your organization’s needs: Start with determining the needs and targets of your organization for the deployment of SSO. Consider applications number, users, and security policies.
- Choose the right SSO solution: Research and select an SSO solution that suits your organization. Consider such issues as compatibility with existing applications, presence of required protocols and scalability.
- Integrate the SSO solution: Implement the picked up SSO solution with your current applications. Normally, the SSO system will be configured as the identity provider (IdP) and each application will be configured as a service provider (SP) to have known by the SSO system.
- Configure user attributes and permissions: Define the user attributes and access rights to be synchronized between the SSO system and the application. This assures that the right user information is passed on and that users have the right level of access in every of the applications.
- Test and troubleshoot: Carry out extreme testing of the SSO implementation to ensure continuity of authentication and access across applications. Create a pilot program with selected users before a full change to capture and fix any bugs.
- Train users: Train and coach users on the use of the newly implemented SSO system. Provide SSO benefits and instruct use of applications via the SSO portal.
By performing these steps you will be able to properly configure SSO in your organization without disrupting anyone’s work.
SSO Best Management Practices
Correct administration of Single Sign-On (SSO) is a must for security and seamless user experience. Here are some best practices for managing SSO in your organization:
- Regularly review access permissions: Regularly audit user access rights to confirm that only authorized people have access to confidential data and applications. Revoke access for left employees right away.
- Enforce strong password policies: Ensure the use of strong password policies, for example complex passwords and multi-factor authentication. Advise users on the importance of using strong passwords and changing them often.
- Monitor user activity: Add user activity monitoring to detect any attempted unauthorized/suspicious access. Monitor logins, failed logins and unusual patterns to spot potential security threats.
- Implement session management: Incorporate session control mechanism to log out inactive users after the time specified. This also reduces the likelihood of unauthorized access if the user forgets to log out or leaves his/her session idle.
- Regularly update the SSO system: Keep the latest security patches and updates employed in the SSO system. Review and update the system regularly.
- Provide user training and support: Inform the users of the perks of SSO and then teach them how to use the system to get the best out of it. Address any issues on SSO with round the clock assistance.
Embracing the outlined approaches will enable you to implement SSO flawlessly in your organization, guaranteeing security and great user experience.
Simplifying Single Sign-On (SSO) implementation and following best practices for its management, businesses will see the benefits of the increase in productivity, security enhancement, and users’ experience improvement.
If you want to avoid the authentication process and to make the security of your organization better, then SSO is what you need. Sign up for a free trial now for the single sign-on and user control improvement.
